Regular Substantive Interaction

DOE Amendment
Updated Definitions Video(3:08)
RSI Criteria video(2:36)
PowerPoint

U.S. Department of education

Updated amendment defining Distance Education

34 CFR Parts 600, 602 and 668
[Docket ID ED–2018–OPE–0076]
RIN 1840–AD38
Distance Education and Innovation
AGENCY: Office of Postsecondary Education, Department of Education.
ACTION: Final regulations.

Links to the official documents:

https://fsapartners.ed.gov/sites/default/files/attachments/2020-09/FR090220.pdf

NC-SARA final-rules-distance-education-and-innovation

Regular and Substantive Interaction

The U.S. Department of Education requires that all online courses for which students may receive federal financial aid “involve regular and substantive interaction between students and instructors.”

New Requirements for Online Instruction Effective July 1, 2021

Instructors must engage in at least two forms of substantive interaction during each course. The interaction must be regular, scheduled, predictable and must be substantive (focused on the course subject).

Instructors must monitor each student’s engagement and substantively engage with students on the basis of that monitoring and be responsive to students’ request for instructional support.

For asynchronous courses students must be required to perform educational activities demonstrating academic engagement during each week.

Monitoring a student’s ‘‘academic engagement and success” may include:
- Evaluating a student’s level of participation in synchronous class sessions
- Monitoring the student’s activity on course websites or materials;
- Considering the quality of the student’s coursework or understanding; or
- Other forms of monitoring the student’s engagement and success

Characteristics of Regular and Substantive Interaction

Substantive interaction is engaging students in teaching, learning, and assessment, consistent with the content under discussion, and include at least two of the following:

Providing direct instruction;
Assessing or providing feedback on a student’s coursework;
Providing information or responding to questions about the content of a course or competency;
Facilitating a group discussion regarding the content of a course or competency; or
Other instructional activities approved by the institution’s or program’s accrediting agency.

An institution ensures regular interaction between a student and an instructor or instructors by, prior to the student’s completion of a course or competency:

Providing the opportunity for substantive interactions with the student on a predictable and scheduled basis commensurate with the length of time and the amount of content in the course or competency; and
Monitoring the student’s academic engagement and success and ensuring that an instructor is responsible for promptly and proactively engaging in substantive interaction with the student when needed on the basis of such monitoring, or upon request by the student.

Initiated by the Instructor

Student participation and outreach is always welcome by faculty, but to count as “regular and substantive” interactions must be faculty driven:

You post a question and actively facilitate a group discussion
You reach to a student and ask them to schedule an appointment with you
You provide personalized feedback to an assignment submitted by a student

Not Initiated by the Instructor:

Student reaches out during regularly scheduled office hours
You post a grade
Student submits a quiz that is automatically graded
Students permitted to complete coursework in a self-paced, independent study format

Frequent and Consistent

Interactions with students should be reasonably frequent and consistent throughout the semester. For classes taught asynchronously interactions must be weekly.

Routine posting of announcements or course specific messages
You actively facilitate a required online discussion
You hold a required online review session every other week during the semester.

Not Frequent and Consistent:

You send a welcome message first week of class
You encourage students to participate in an optional one-time only review session before the final exam
Majority of your course assignments are due at the end of the semester
Providing an open-ended online forum that is not moderated by the instructor.

Focused on the Course Subject

Interaction should be connected to the course subject matter and contribute to the students’ progress towards course learning objectives.

Sending a message previewing concepts introduced in the next unit and sharing questions for students to consider with next reading assignment
You post a real life example to illustrate a course concept

Not Focused on Course Content:

You remind students of attendance policy
You post an announcement about an assignment deadline

How Can You Engage In Regular and Substantive Interaction?

Regular and substantive interaction can be incorporated into an online course in a variety of ways. Below are just a few to consider:

Set clear expectations for regular or mandatory interaction in the syllabus
Actively participate in regularly scheduled learning sessions (where there is an opportunity for direct interaction between the student and the qualified instructor)
Post course announcements, send emails, or other messages in support of instruction at regular intervals throughout the semester
Provide an overview video to accompany recorded lectures
Design and incorporate scaffolded assignments in which students have the opportunity to revise and resubmit assignments based on instructor’s feedback
Create intentional space for student-faculty dialogue, not just direct instruction from instructor to student
Use small working/study groups that are moderated by the instructor
Provide timely, individualized feedback on student work including personalized comments for an individual student’s assignment or exam
Actively facilitate online discussions and chats
Regular instructor-initiated communication with individual students concerning course content
Use the interactive features available in Canvas at scheduled intervals throughout the semester

New Definitions Effective July 1, 2021

Distance education: (1) Education that uses one or more of the technologies listed in paragraphs (2) (i) through (iv) of this definition to deliver instruction to students who are separated from the instructor or instructors and to support regular and substantive interaction between the students and the instructor or instructors, either synchronously or asynchronously…

Technologies

The technologies that may be used to offer distance education include: (i) The internet; (ii) One-way and two-way transmissions through open broadcast, closed circuit, cable, microwave, broadband lines, fiber optics, satellite, or wireless communications devices; (iii) Audio conference; or (iv) Other media used in a course in conjunction with any of the technologies listed in paragraphs (2) (i) through (iii) of this definition

Instructor

(3) For purposes of this definition, an instructor is an individual responsible for delivering course content and who meets the qualifications for instruction established by an institution’s accrediting agency.

Academic engagement

Active participation by a student in an instructional activity related to the student's course of study that

(1) Is defined by the institution in accordance with any applicable requirements of its State or accrediting agency;

(2) Includes, but is not limited to: (i) Attending a synchronous class, lecture, recitation, or field or laboratory activity, physically or online, where there is an opportunity for interaction between the instructor and students; (ii) Submitting an academic assignment; (iii) Taking an assessment or an exam; (iv) Participating in an interactive tutorial, webinar, or other interactive computer-assisted instruction; (v) Participating in a study group, group project, or an online discussion that is assigned by the institution; or (vi) Interacting with an instructor about academic matters; and

(3) Does not include, for example (i) Living in institutional housing; (ii) Participating in the institution's meal plan; (iii) Logging into an online class or tutorial without any further participation; or (iv) Participating in academic counseling or advisement.

Regular Interaction

(5) An institution ensures regular interaction between a student and an instructor or instructors by, prior to the student’s completion of a course or competency: (i) Providing the opportunity for substantive interactions with the student on a predictable and scheduled basis commensurate with the length of time and the amount of content in the course or competency; and (ii) Monitoring the student’s academic engagement and success and ensuring that an instructor is responsible for promptly and proactively engaging in substantive interaction with the student when needed on the basis of such monitoring, or upon request by the student.

Updated DOE Definitions for Distance Education video (3 minutes 8 seconds)

RSI Criteria video (2 minutes 36 seconds)

PowerPoint

Criteria to address RSI.pptx

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